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The Tipu Ake Organisational Self Assessment Tool allows you
to assess and benchmark our organisation, team or project's
behaviour against the Tipu Ake model. This will for
each of the Tipu Ake levels tell you how much of your
action is reactive firefighting (pests) and how much
is proactive (birds).
1. Setting the scene with your group:
The group doing the assessment needs to operate at
the collective sensing and wisdom levels - not answering according
to their own individual opinion (which often contains of a lot of mental baggage), but instead answering how they
sense all the people in their organisation would react to the statements (i.e. by being
a fly on the wall in the cafeteria).
Participants need to be in a mindset where rather that arguing for their own answer, the are in inquiry mode: trying to find out why others with different attributes and experience may come up with a quite different answer. We recomment you first print out the assessment model work sheet and use it to facilitate and record a deep conversation within your work groups.
2. Scoring, negotiating for concensus and reflecting
The individual response to the statements can only have three states: 0 disagree, 1 agree or 2 strongly agree. To eliminate distortion of individual answers due to ego (someone always wants to get in first with the answer) or organisational power (many may want to see what the boss thinks first), we instead use a blind answering protocol using hand signals with eyes closed. This was suggested to us on a workshop as part of a NZ Navy Officer's Training Programme. See this being demonstrated on video here.
If there is a diversity of sensing in the group (eg some 0's -disagree and some 2's -strongly agree) then have each explain why the scored that way. In almost all cases there is no right or wrong answer with both extremes contributing new information that quickly leads to a negotiated concensus and thus a robust group position. The group work sheet scoring allows half positions eg 0.5 to accommodate a situation where around half were 0 and half were 1. It also allows for comments to be added by the group for each level; for example to celebrate progress since their last assessment, or the target some new areas for behavioural or process improvements suggested..
3 Entering your assessment results into the system for improvement monitoring or benchmarking purposes.
In order to do this a one member of the team /organisation must be assigned to log in with a secure user name and password. That person can set up organisational name labels or departmental / function labels to identify a range of assessments done over time or across departments. These labels are private and confidential to that person /user / organisation and they are not disclosed to any others or shared in the assessments / benchmarking database .
Before a user can enter the results of any group assessment done and organisation profile (either an existing or new one must be assigned) This is to allow (( in future) benchmarking against the selectable accumulated results from other organisations by specific industry classifications (eg Agriculture), functional department types (eg IT section) or country (eg Tibet). Wildcard benchmarking (eg against the IT departments of all organisations in the US is possible. (Warning: users should be aware that if they were assessing the only organisation in a single category in their country , the benchmarking results under some search criteria be identifiable)
4 Benchmarking behaviours within organisations
After entering the assessment results the user can get printed record including scores, comments and a graphical display. This lists all previous assessments done by this group over time and also for all groups in the same organisation. These can be printed out for cross functional benchmarking and time stamped comparison.
Some simple and generalised benchmarking profiles are contained within
the downloadable Tipu Ake model.
5. Benchmaking behaviours / culture against other organisations internationally
At this stage the benchmarking tool above is collecting profile and assessment information. In mid 2009 we expect to provide additional reports to process the information we will have accumulated by then.
Tipu Ake is shared for the benefit of all the world's future childrens. We invite too to share some of the benefits you get from using it by means of a koha (gift in return)
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