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The Tipu Ake Organisational Self Assessment Tool allows you
to assess and benchmark your organisation, team or project's
behaviour against the Tipu Ake model. This will for
each of the Tipu Ake levels tell you how much of your
action is reactive firefighting (pests) and how much
is proactive (birds).
1. Setting the scene with your group:
The group doing the assessment needs to operate at
the Tipu Ake collective sensing and wisdom levels - not answering according
to their own individual opinion (which often contains of a lot of mental baggage), but instead answering how they
sense all the people in their organisation would react to the statements (i.e. by pretending to be
a fly on the wall in the cafeteria).
Participants need to be in a mindset where rather that arguing for their own answer, the are in inquiry mode: trying to find out why others with different attributes and experience may come up with a quite different answer. We recommend you first print out the assessment model work sheet and use it to facilitate and record a deep conversation about leadership and more within your work group and teams at all organisational levels.
2. Scoring, negotiating for consensus and reflecting
The individual response to the statements can only have three states: 0 disagree, 1 agree or 2 strongly agree. To eliminate distortion of individual answers due to ego (someone always wants to get in first with the answer) or organisational power (many may want to see what the boss thinks first), we instead use a blind answering protocol using hand signals with eyes closed. This was suggested to us on a workshop as part of a NZ Navy Officer's Training Programme. See this being demonstrated on video here.
If there is a diversity of sensing in the group (eg some 0's -disagree and some 2's -strongly agree) then have each explain why they scored that way. In almost all cases there is no right or wrong answer with both extremes contributing new information that quickly leads to a negotiated consensus and thus a robust group position. The group work sheet scoring allows half positions eg 0.5 to accommodate a situation where around half were 0 and half were 1. It also allows for reflective comments to be added by the group for each level; for example to celebrate progress since their last assessment, or to target some new areas for behavioural or process improvements over the following period.
3 Entering your assessment results into the system for improvement monitoring or benchmarking purposes.
In order to do this, one member of the team / organisation must be assigned to log in with a secure user name and password. That person can set up organisational name labels or departmental / function labels to identify a range of assessments done over time and or across departments. These labels are private and confidential to that person / user / organisation and they are not disclosed to any others or shared in the assessments / benchmarking database .
Before a user can enter the results of any group assessment done, ( either from the worksheet or in real time on line) an anonymous organisation organisation profile must be provided (either an existing one must be chosen or a new one must be opened). This is to allow (in future) benchmarking against the selectable accumulated results from other organisations by specific industry classifications (eg Agriculture), functional group being assessed (eg whole organisation, generic department, project team or individual entry etc) or country (eg Tibet). Wildcard benchmarking (eg against all project teams in organisations in a specific industry group in the US will be possible later in 2009. (Warning: users should be aware that if they were assessing the only organisation in a single category in a country, the benchmarking results under some search criteria could be identifiable as belonging to that organisation. If that was the case the user may choose to refrain from entering it formally but still can do the Trial Assessment Tool which does not store into the database)
4 Benchmarking behaviours within your organisation
After entering the assessment results the user can get printed record including scores, comments and a graphical display. This lists all previous assessments done by this group over time and also for all groups in the same organisation, recorded this user. . These can be printed out for cross functional benchmarking and time stamped comparison.
Some simple and generalised benchmarking profiles are contained within
the downloadable Tipu Ake model.
5. Benchmarking behaviours / culture against other organisations internationally
At this stage the benchmarking tool above is collecting profile and assessment information. In mid 2009 we expect to provide additional benchmarking reports to process the information we will have accumulated by then.
Tipu Ake is shared for the benefit of all the world's future childrens. We invite too to share some of the benefits you get from using it by means of a koha (gift in return)
6. Trial use of the benchmarking tool:
We suggest you trial and practice with the model first using the Trial Assessment Tool. You can use this as a guest without logging in and it gives a graphical result, but does not store any data.
For more detailed user instructions with screenshots go to the Assessment Tool User Manual
Note: Our terms of service and privacy policy:
BETA TEST
This function is in the Beta Test phase where we are consolidating the categories for the industry and functional to form the organisational profile structure. which we hope to have operational by New year 2009. Any profiles and assessments entered over this stage may be deleted so please keep a record of your assessments so you can add them later if appropriate. Please help us with your feedback and suggestions
Thanks to Priya, Sumit, Laurence and Edward from the IT student project team at the Auckland University of Technology (AUT) that designed and implemented this function in 2008.
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